Sponsored Attendance

GENERAL INFORMATION FOR REPRESENTATIVE APPLICANTS

Who May Apply
Applications may be submitted by individuals officially designated by their national thalassaemia or sickle cell association to represent their organisation at the TIF Annual General Assembly (AGA) 2026.
Eligible applicants include:

• Representatives nominated by TIF Full Member associations in good standing
• Patients or parents appointed as official delegates
• Association board members or staff formally authorised to represent their organisation
• Other categories explicitly approved by TIF for this AGA

Only representatives confirmed by their association through the official nomination process will be considered.

What Sponsorship May Cover
Depending on available budget and the sponsorship decision for each applicant, support may include:

• Conference registration
• Hotel accommodation for the approved event dates
• Economy air travel or other approved transport
• Visa support letter (if required)

Coverage may be full or partial, and varies per applicant based on TIF’s sponsorship allocation.

Limitations

• Sponsorship availability is limited and depends on the event budget.
• Submission of an application does not guarantee approval.
• TIF may apply limits by country, association, or participant category.
• Only applications submitted before the deadline will be reviewed.
• Additional documentation may be requested before a final decision is made.
• Sponsorship is intended for one representative per association, unless otherwise specified by TIF.

Prerequisites Before Applying

Applicants must:

• Be available to travel and attend the full AGA programme if approved
• Provide accurate personal, contact, and travel information
• Hold, or be able to obtain, valid travel documents
• Be officially nominated by their association (where applicable)
• Be able to respond promptly to TIF or its appointed travel/accommodation agents

Applicant Commitments

By applying, the representative agrees that:

• If sponsorship is approved and bookings are made, they will attend the full event
• All requested booking details must be confirmed within the stated deadlines
• Any change in circumstances must be communicated to TIF immediately
• Unjustified cancellation or non‑attendance may affect future sponsorship eligibility
• Sponsorship is personal and cannot be transferred without TIF approval

SPONSORSHIP TERMS FOR SPONSORED REPRESENTATIVES

• Eligibility

  TIF reviews and prioritises applications based on the event scope, association status, participant profile, budget, and supporting documentation.

• Coverage

  Support may be full or partial and may include event entry, accommodation, travel, transfers, or visa support, depending on the sponsorship decision for each representative.

• Applicant Obligations

  The sponsored representative must provide accurate information, respond within required timeframes, and cooperate fully with TIF and any appointed travel or accommodation agent.

• Attendance Commitment

  Once sponsorship is approved and bookings are issued, the representative commits to attending the full event unless prevented by a serious and justified circumstance.

• No‑Show Consequences

  Unjustified cancellation, missed travel, or non‑attendance may affect future sponsorship eligibility and may lead to administrative action under TIF policy.

• Travel Documents

  The representative is responsible for holding valid travel documents and complying with all visa requirements, even when TIF provides a support letter.

• Compliance With Itinerary

  Sponsored representatives must follow the travel itinerary issued by TIF or its appointed agents. Self‑made changes may not be supported or reimbursed.

• Behaviour & Representation

  Sponsored representatives act as official delegates of their association and representatives of TIF during the event. They must follow TIF’s code of conduct and event rules.

• Failure to Attend Booked Travel

  Missing flights, transfers, or hotel check‑ins without justified cause may result in the representative covering the associated costs.

• Final Discretion

  TIF reserves the right to approve, limit, amend, or withdraw sponsorship decisions based on budget, logistics, deadlines, and policy requirements.

• Amendments

  TIF may amend these terms at any time.