Terms & Conditions

REGISTRATION TERMS & CONDITIONS

Registration Process

1. Complete the registration form.
2. The secretariat will send an email with a proforma invoice and bank transfer details for payment in a U.S. bank account, if space is available.
3. Upon payment confirmation, you will receive an email with detailed registration information.

Registration Fees

• Patient/Parent: $460
• Healthcare Professional: $530
• Exhibitor: $650
• Industry Representative: $850

Registration Fee Includes

• Access to conference areas based on category
• Conference materials
• Food & beverages during the programme: 11 July – afternoon coffee break; 12 July – breakfast, morning & afternoon coffee breaks, lunch; 13 July – breakfast, morning coffee break, lunch

Cancellation Terms

• Cancellation within the first 24 hours: full refund provided.
• Cancellation before 31 May 2025: 50% cancellation charges apply.
• Cancellation from 1 June 2025 onwards: 100% cancellation charges apply.
• Visa rejection cancellations (to enter the USA): full refund up to 20 June 2025; cancellations after this date incur full charges.

Accommodation

• Venue: Hyatt Regency Crystal City
• Room rate: $162 plus taxes (currently 14.5%; subject to change), single and double rooms
• Rate valid for stays from 9–15 July 2025; additional dates may incur new rates
• Accommodation requests: first come, first served

Accommodation Cancellation Terms

• Cancellation within the first 24 hours: full refund provided.
• Cancellation before 16 May 2025: 50% cancellation charges apply.
• Cancellation from 17 May 2025 onwards: 100% cancellation charges apply.
• Visa rejection cancellations (to enter the USA): full refund up to 10 June 2025; cancellations after this date incur full charges.

Acceptance of Conference Terms

By registering for the conference, you agree to abide by all terms and conditions outlined above.

For more information: tif2025@thalassaemia.org.cy